Jump Ahead To
Step 1: Why
To have a productive meeting, one with a clash and integration of ideas.
Step 2: Stakeholder’s POV
Meeting head: To facilitate the meeting as well as recognise and appreciate the effort of members.
Minutes taker: To take down the important points brought up during the meeting and act as a time keeper.
Members: To come into the meeting prepared with ideas.
Step 3: How
-Set an agenda for the meeting.
-Inform member of meeting via QR notification.
-Update members on the documents they should read before the meeting.
-Members are to consolidate any ideas or questions they may have before the next meeting.
-Members are to complete their assigned homework before the next meeting.
-Meeting head will quiz all members on the contents of the assigned document to ensure that everyone is on the same page.
-Meeting head will conduct the meeting according to the agenda.
-Minutes taker will record down all the important points brought up during the meeting.
-Meeting head will quiz members on the materials covered during the meeting at the end of the day.
-Meeting head will debrief all members and assign them work to do before the next meeting.
-Set the next meeting date in this meeting. Please consider different school schedules – IIT, ENG, BUS, HSS, are usually similar, but DES is special (See academic calendar).
Step 4: Murphy’s Law
Members have no questions to ask in the meeting.
>Tell members that if they have no question to ask, it means that they fully understood the materials and should be able to answer all questions asked about that material (instill fear).
Meeting drags on for too long, not following the agenda.
>Minutes taker is to remind everyone of the objective of the meeting and bring everyone back on track.
Members forget to do their work.
>Suitable punishment will be decided based on the context of the situation.
Step 5: Reflection
Link the materials covered back to Step 0.
Reflect on the meeting:
- What was my sub-goal? Did we achieve it?
- Did we meet all the stakeholder’s POV?
- How effective was my sub-goal?
- Were there any signs that my sub-goal was not effective?
- What led to our sub-goal being ineffective?
- How can I address this mistake without compromising the positive aspect?
- How can I improve my sub-goal?
- Did I consult my seniors when rules were changed?
*Additional information
Members should try to use the change rule whenever possible to understand the rationale behind why things are done the way it is, and to see if it can be improved further.
